| Academy Cadet
Medicine / Academy Flight Medicine |
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| A FLIGHT MEDICINE
A FLIGHT MEDICINE |
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Including: Cadet Physical
Therapy / Cadet Occupational Therapy |
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| A PHYSICAL THERAPY CADET A OCCUPATIONAL
THERAPY CADET |
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Current as of: 2 Aug 2012 |
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| Clinic Location: |
All
clinics - 2355 Faculty Dr. |
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USAFA, CO 80840. |
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SPECIAL INSTRUCTIONS:
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| Flight Medicine- 28 Jun - 4 Aug - Do not book. Forward all Flight Medicine
calls to Cadet Medicine for booking. |
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Hours of Operation: |
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Flight
Medicine |
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Mon - Fri 0700-1600 |
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Cadet
Medicine |
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24
/ 7 for all USAFA
Cadets, Prep-School Students, and Service School Exchange Students |
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Mon - Fri 0600-1800
for all Cadet Staff |
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Cadet
Physical Therapy |
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Mon - Fri 0700-1600 |
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Cadet
Occupational Therapy |
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Mon - Fri 0700-1600 |
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| Walk-in: |
All
Clinics - No |
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| Consult |
All Clinics - No |
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| Required: |
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| Self-Referral |
All Clinics - Yes |
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| Clinic: |
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Cadet Medicine |
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Empanelled Active Duty to include USAFA Cadets, Prep-School Students,
Cadet Staff, and Service School Exchange |
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Students (See 'Other Service Branch Cadet'
instructions below) |
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Cadet Physical Therapy / Cadet Occupational Therapy |
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| Beneficiary |
USAFA
Cadet and Prep School Students ONLY |
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| Types: |
Cadet
Area Instructors and Staff MUST call 333-5055 for assistance. DO NOT BOOK! |
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Flight Medicine |
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Empanelled Active Duty, to
include USAFA Cadet/Reserve/Guard/Prep School Flyers/Civilian
Occupational |
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Health
Employees, and those requiring Pre-employment Physicals. |
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CADET / FLIGHT Special Instructions for Patients: |
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TO BE READ VERBATIM TO THE PATIENT |
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FLIGHT
and CADET MED: |
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► Please arrive 15 minutes prior to your appointment time with
your military ID. |
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Special Instructions for CLERKS: |
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Book using the following list for: |
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Cadet Medicine
Aerospace (Flight) Medicine
Cadet Physical Therapy Cadet
Occupational Therapy |
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USAFA TEAM LISTING |
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(click for
link) |
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Provider
Restrictions: |
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Cadets calling to schedule a “Graduation Physical” should not be
booked. |
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Have them call Cadet Standards at 333-0533. |
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Provider Restrictions - Cadet Medicine |
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► Chu: PAP and GYN
issues or overflow ACUTE ONLY - patients between 17
and 26 years old ONLY |
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► Witkop: PAP and GYN
issues ONLY |
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► Campbell: Sees only
Intercollegiate (IC) Athletes for muscle, joint issues, strains, sprains or
broken bones. |
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► Webber: Book patients
assigned to Webber to ANY available Cadet Medicine provider. |
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If they are a cadet in a flying program and
want “to return to fly” book using A Flight Medicine instructions. |
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If they are an Intercollegiate (IC) Athlete
book with Campbell as first
choice. |
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► Book supplemental
providers first whenever possible per restrictions. |
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| ► DO NOT BOOK providers found in the Cadet Medicine Clinic
who are NOT listed on the Provider Team
Listings. |
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CADET MEDICINE |
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Appt Types: |
Detail Codes: |
Duration: |
Comments / Instructions: |
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ACUTE |
BPAD |
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Same Day / Next Day |
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BLANK |
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ROUT |
Appropriate |
20 |
Any issue or concern. |
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BLANK |
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WELL |
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Non-Flier PHAs ONLY. |
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Book
under A PHA (see below for instructions). |
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See
Flight Medicine (below) for FLIER PHA instructions. |
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WELL |
BPAD |
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Physicals, Civilians, Occupational Health |
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BLANK |
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WELL |
BPAD |
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GYN issues and PAP: Case and
Chu ONLY |
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FE and PAP or |
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BLANK |
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FE and GYN or |
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Witkop - Requests for PAP / GYN / GYN follow-up |
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BLANK |
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WELL |
BPAD |
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Social
/ Mental Counseling |
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BLANK |
Chu ONLY |
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EST |
Appropriate |
20 |
Any issue or concern other than PAP, Physicals or GYN |
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Detail Code |
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CADET MEDICINE |
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ACUTE booking priority |
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1. Using provider
restrictions, book with 'Supplemental Providers' first. |
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2. Any Cadet Medicine
Primary Care Provider |
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3.
Transfer to the clinic. |
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4. If there is no
answer, tell Cadets -
'walk-in' to the clinic. |
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For Cadet STAFF or other ACTIVE DUTY: |
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Nurse Advice Line 06:00 - 14:15 /
Urgent Care Clinic (UCC) |
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5.
After going through ALL available options above, and the patient requesting to BE
SEEN TODAY, please tell the patient: |
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"I
apologize, but I have no appointments available. Please hold while I transfer you to an
Advice Nurse for further assistance." |
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6.
Attempt to perform a WARM transfer to the Nurse Advice
Line: 524-8669 |
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7. If the Nurse Advice Line is busy
(WAIT 45 SECONDS to connect), or AUTOMATICALLY after 14:15, |
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proceed to the Urgent Care booking as
follows: |
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a) Click on the following
link for the Urgent Care Clinic (UCC) guidelines |
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b) Enter the UCC referral as instructed |
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NON-ACUTE booking priority |
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1.
Using provider restrictions, book with 'Supplemental Providers' first. |
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2. Any
Cadet Medicine 'Primary Care' provider. |
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PHAs
for NON-FLIERS ONLY |
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See Flight Medicine (below) for FLIER/JUMPER Flight Physical
instructions. |
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► Self refer (NOTE: Search for
these providers in A PHA Clinic. Providers are Binion, Sims, Searle, Blanco, and McGough. |
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► Book out NO MORE than 3 weeks (21 days) out. (A Web-HA is good for only 30 days) |
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► If for some reason the patient MUST book out further, inform
them that they will need to complete a new Web-HA |
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prior to their
appointment. (See
instructions below) |
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► If the patient has further questions, transfer them to 333-0042 for assistance. |
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PHA Instructions for Patients: |
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► All patients must arrive 15 minutes early. |
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► Patients should have
completed a Web-HA (Health Assesment) prior to their appointment. |
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► Patients unable to access Web-HA online, need to report 30 mins early to complete a Web-HA
in the clinic. |
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► Contact lenses must NOT be
worn. Patients should wear their
glasses. |
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► No cell phones are allowed to be used at any time during your
appointment. |
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► If a cancellation should
be necessary, it should be done at least two hours in advance of the
scheduled appointment time. |
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► Children, under the age of 12, cannot be left unattended in
the clinic waiting area. |
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| ► Patients should check
in at the Family Medicine Clinic for their PHA appointment. |
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Inter-collegiate
Athletes: |
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► Book strains, sprains or broken bones with Campbell as first option. If no
access, follow protocol as normal. |
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► Muscle/joint issues book with Campbell as first option. If no
access, transfer call to Cadet Physical Therapy
Clinic: 333-5055 |
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Muscle
- Joint - Strain - Sprain: |
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► Book with Cadet PT. If
no access, follow protocol as normal. |
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► See 'Inter-collegiate
Athlete' for additional instructions. |
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Elbow,
Forearm, Wrist, Hand injuries: |
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► Book with Cadet OT. If
no access, follow protocol as normal. |
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► See 'Inter-collegiate
Athlete' for additional instructions. |
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Broken
Bones: |
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For patients
stating: “I think I may have broken my____________!” |
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► Book same day ACUTE in the Cadet Medicine Clinic. |
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► IF there is no same day ACUTE, have the patient walk-in to
the Cadet Physical Therapy Clinic. |
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► In ALL cases, if patient feels that it is appropriate they
may visit the nearest emergency room or call 911. |
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► If patient insists, transfer to clinic. |
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► See 'Inter-collegiate
Athlete' for additional instructions. |
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Other
Service Branch Cadet Instructions: |
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► Exchange students from other service schools i.e. (Navy
Midshipmen, West Point Cadets, etc.) must be Mini-Reg'd, but may be |
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scheduled as if they
were USAFA Cadets. The same rules will
apply. |
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Women's
Health Issue/PAP Booking: |
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► Book with Case, Chu, or Witkop. |
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► Book all GYN follow-ups with Witkop in the WELL GYN slot.
If there is no access follow normal booking priorities. |
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Mental
/ Behavioral Requests: |
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► Any requests for an appointment for social / behavioral /
mental health, transfer the call to the Mental
Health Clinic at 333-5177. |
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CADET PT/OT Special Instructions for Patients: |
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TO BE READ VERBATIM TO THE PATIENT |
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CADET
PHYSICAL and CADET OCCUPATIONAL THERAPY: |
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► Report to the clinic 10 minutes before your appointment time. |
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► Patients with hip, knee, or lower leg injuries need to wear
or bring shorts to change into for their appointment. |
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► Female patients being seen for shoulders or upper back should
bring a sports bra or tank top to wear for the examination. |
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► Bring your ID card. |
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CADET PHYSICAL THERAPY |
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Appt Types: |
Detail Codes: |
Duration: |
Comments / Instructions: |
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SPEC |
BPAD |
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Musculoskeletal Issues
(MUSCLES, JOINTS, SPRAINS, STRAINS) |
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BLANK |
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► ALL appointments are to be booked into a SPEC appointment
slot (Yes, even follow-ups). |
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► Book new issues, or issues NOT having been seen for more than
60 days, with any clinic provider. |
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► Book all follow-up appointments (patients seen within 60
days) with the provider that last saw the patient. |
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CADET OCCUPATIONAL THERAPY |
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Appt Types: |
Detail Codes: |
Duration: |
Comments / Instructions: |
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SPEC |
BPAD |
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Elbow, Forearm, Wrist, Hand injuries |
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BLANK |
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► ALL appointments are to be booked into a SPEC appointment
slot (Yes, even follow-ups). |
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► Book new issues, or issues NOT having been seen for more than
60 days, with any clinic provider. |
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► Book all follow-up appointments (patients seen within 60
days) with the provider that last saw the patient. |
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FLIGHT MEDICINE |
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Appt Types: |
Detail Codes: |
Duration: |
Comments / Instructions: |
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ACUTE |
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Same
Day / Next Day |
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ROUT |
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Any New
Issue / Concern |
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WELL |
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60 |
Flier/Jumper Flight Physical (see instructions
below) |
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EST |
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Any New
Issue / Follow-up |
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GRP |
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Return
to Flight/Jump status. (See instructions below) |
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All Appointment Type Booking Priority: |
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1. Soltis-Tyler |
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2. Geyer |
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3. Ballard |
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FLIER/JUMPER Flight
Physical: |
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► Book with Flight Surgeon under: A FLIGHT MEDICINE |
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A PHA is a
sub-component of the Flight Physical.
ANY flier/Jumper requesting ONLY a PHA should be transferred to
the |
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clinic. The same rule applies for a request for a
1042 form completion. |
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FLIER/JUMPER Flight
Physical Instructions for Patients: |
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► All patients must arrive 15 minutes early. |
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► Patients should have
completed a Web-HA (Health Assesment) prior to their appointment. |
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► Patients unable to access Web-HA online, need to report 30 mins early to complete a Web-HA
in the clinic. |
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► Contact lenses must NOT be
worn. Patients should wear their
glasses (if applicable). |
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► No cell phones are allowed to be used at any time during your
appointment. |
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► If a cancellation should
be necessary, it should be done at least two hours in advance of the
scheduled appointment time. |
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► Children, under the age of 12, cannot be left unattended in
the clinic waiting area. |
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Return to Flight/Jump Status: |
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► Book with Flight Surgeons only in GROUP appointment. |
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If there are NO available GRP slot then an EST
may be used. This is not to be used
only for patient convienience. |
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Special Instructions for Lack of Availability: |
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► If there are no appointments available, request the patient
walk-in to Physical Therapy. |
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► If there are no appointments available, transfer patient to clinic for
assistance: Cadet Medicine: 110# |
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Flight
Medicine: 111# |
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